- HR Module
- Forms & Files
Employee Records
Smart forms & secure file storage
Centralised HR docs, zero paperwork hassle
Cinqd centralises all employee files contracts, IDs, certificates, and policies into one secure, searchable hub. Upload, organise, and pin key forms directly to employee profiles so you always know where everything lives.
- One-click access: From onboarding kits to compliance docs, find what you need instantly.
- Granular permissions: Control who sees what open access or manager-only, you decide.
- Built-in accountability: Every action is logged, keeping compliance effortless and audits stress free.
Organise, store & access with ease
Paper-free HR
Digitise NDAs, contracts, and policies. Cut clutter and streamline submissions in just a few clicks.
File & form access
Keep HR files in one hub with role-based access, so the right people find what they need, fast.
Organised & effortless
Tag, store, and retrieve records in seconds. Stay audit-ready and in full control.
Paperless forms, seamless workflows
Create, edit, and reuse digital forms across the employee lifecycle from onboarding kits to performance reviews and leave requests.
Automate document distribution during onboarding, performance appraisals, and HR audits, keeping everyone aligned and on schedule..
Effortless document sharing
Keep every contract, policy, and compliance form in one secure hub. Employees can upload personal documents, while HR manages company files all neatly stored and instantly accessible.
No more lost paperwork or scattered folders. With Cinqd, everything is centralised, structured, and just a click away.
All your HR files in one hub
Keep every HR record centralised across designations, departments, and locations. No more scattered apps or lost files, just one secure database with instant access. Free up time from admin chaos so HR can focus on insights and people strategy, not paperwork.
Stop wasting time chasing paperwork. Keep workflows streamlined, records complete, and your team focused on what matters most.
Frequently Asked Questions
What types of documents can I store in the Forms & Files module?
You can securely store a wide range of HR documents such as contracts, offer letters, ID proofs, compliance forms, onboarding paperwork, policy documents, and more in organized folders.
Can I create custom forms for different departments or processes?
Yes, Cinqd allows you to design and deploy custom forms tailored to specific workflows like onboarding, performance reviews, or policy acknowledgements ensuring standardization across departments.
Is there a version control or history tracking feature for uploaded files?
Absolutely. The module includes file versioning and audit trails, allowing you to track changes, identify updates, and restore previous versions whenever necessary.
Who can access documents, and can I set permissions?
Access controls are fully configurable. You can assign document visibility by role, team, or individual. This ensures sensitive data is only accessible to authorized personnel.
Can employees upload their own documents securely?
Yes. Employees can securely upload forms, signed agreements, or ID proofs via the self-service portal. Uploads are automatically logged and stored in the correct profile or folder.
Does Cinqd support document analytics and activity tracking?
Yes. The document analytics feature shows you which files are viewed, downloaded, or shared, helping HR teams monitor document engagement and compliance in real time.
Ready to simplify HR document workflows?
Turn messy paperwork into organised, searchable records. With Cinqd, HR forms are secure, easy to manage, and instantly accessible.
